Pam usPromote your event inside your organization with post cards, memos, newsletters, emails, and in general conversation. Create a buzz that will excite your intended audience. If you need help with copy or flyers let Pam know and she will send you some ideas.ually uses PowerPoint on her PC laptop computer. She will need a

If appropriate, promote your event publicly through the flyers, post cards, ads and press releases. If you need help with these, contact Pam as soon as possible.

Pam welcomes the opportunity to be involved in television, print or radio news coverage during her visit. If you have special contacts with the media, please make arrangements and keep Pam informed as they develop. Be sure to keep the travel plans you’ve discussed with her in mind.

If the program will be in a large venue, with a large group, please assign someone ahead of time who is knowledgeable about the lighting and audio equipment of that venue. Please have this person available to assist Pam in setting in setting up when she arrives.

Hearing the speaker is clearly everything! In addition to the above note on amplification, consider the room acoustics. How will it sound full of people? Are there distractions? Are there overhead fans or a loud air conditioning system? What sound distractions are there outside the venue? Can you control those sounds or find ways to make it less of a distraction inside? Can the speakers be rearranged to help your audience hear Pam better?

A great Introduction is vital to the success of the program. It sets the stage for the talk that follows and helps to reduce some of the natural resistance all audiences feel when meeting a speaker for the first time. Please select someone to introduce Pam who is respected, responsible, and will provide positive energy during the introduction. Pam provides a written introduction that is designed to set the stage properly. If she can meet the person before they introduce her, they can work on the logistics together.

Travel logistics: Please be sure that you have discussed the logistics of getting Pam from the airport to your venue. Will she need to rent a car, take a cab, or will she be met? From time to time, Pam may also need wheelchair assistance. Make sure all the details are communicated to keep this from being a stressful part of the event.

Thoughts about the Room: Audiences have a tendency to fill in the room from the back. Please have a few people available to help move the crowds closer to the front of the room. The energy in the room is so much better when the crowd is not scattered throughout a large room.

Pam generally likes to check the room the night before the event. She will contact Food & Beverage to gain access to the room if she needs to. If she is already in town, she will arrive at the venue approximately one hour prior to the event to make sure all the logistics are in place with you and with the room.

All that is needed at the front of the room is a glass of water, small table for a laptop or notes, the agreed-upon microphone, and a screen and projector if PowerPoint will be used. It is always good to have a flip chart on hand just in case there are problems with the projector. Pam is a pro at this and can easily switch to non-technological AV if she needs to.

Agenda: Please make sure Pam has the agenda so she is mentally prepared to support the flow of your event in every way. Let her know as soon as possible if there are any changes so she can adapt her program for you.

If there is any way Pam can help you make this day more special, let her know. She can weave your current events and concerns into her presentation and customize it for you.

Let Pam know if you are interested in her books and tapes. If you want to provide educational resources and “take-aways” for your audience, she will work out a special client price for you.

Finally – sit back and enjoy your program!